Ali Edwards Capture life. Create art.

February 17, 2014

Tackling Those Unfinished Projects

AE_UnfinishedTrays_Room

Over the last couple of months I’ve been thinking a lot about unfinished projects. Specifically unfinished memory keeping projects.

This year I’m going to make it a priority tackle them and I’m going to share the journey here on my blog.

Here are the steps I’m taking to make this happen:

STEP ONE | Make a conscious choice to make this is a priority this year.

We’ve set aside three hours per week (a block on Thursday mornings) for me to work through these projects. It doesn’t feel like a lot of time, but it’s dedicated time to only work on the projects on this list.

STEP TWO | Make a list of all the projects you have unfinished.

Most of my unfinished projects are travel albums. Some of them I started Scrapbook On The Road travel albums while I was on the adventure and others just have photos and stuff and no documentation was done along the way.

Here’s what I would like to complete this year:

  • China 2013 Album
  • Paris 2013 Album
  • Ireland 2012 Album
  • Disneyland 2012 Album (see my start here)
  • Italy 2011 Album
  • Italy 2010 Family Album
  • Maui 2010 Album

STEP THREE | Decide which ones are worth finishing and which ones you can let go.

My encouragement to you is to get real about this. Some projects can be let go. Letting go frees you up to focus on the ones that are most important. Another option if you don’t want to let go of a project is to change your approach. Instead of a mini-book you might choose to add the photos and words to a Project Life album or simply create a couple of traditional layouts that can be added to an annual album. Remember that there are lots of options and it’s okay to change your mind even if you started out in a particular direction.

Be realistic with yourself and your time and your motivation.

STEP FOUR | Make a plan but don’t make planning your project. Make completing the projects your project.

So often it’s easy to spend all our time planning and not enough time doing. What’s your personal procrastination? Shopping for the perfect items? Writing the perfect journaling? Editing your photos? Making decisions about the format or what supplies to use? There are a million and one different ways to procrastinate on these projects or spend all your time planning and then run out of steam.

Each one of us will have a different plan for actually completing these projects. Your plan might be to set aside a couple hours a week or month to devote to these projects that have been on your list for years.

The important part is to have some sort of plan and then make it happen. You can do this. I can do this and I’ll share the first part of my plan and my first action steps below.

STEP FIVE | Get to work.

Throughout 2014 I’ll share my journey and update you on my process here on my blog.

MY PERSONAL ACTION PLAN | BEGIN WITH SOME ORGANIZATION

Here’s a look at the specific steps I took this week to get things moving in the right direction:

AE_UnfinishedTrays_WalkInOffice

When you enter my office there’s a little room you walk through before you’re technically in the office. This is the room that holds the white table which is where we photograph most of our projects. As you can see from the photo above it also includes a blue table (which is on it’s way out) with a bunch of baskets and a large rolling baking rack (holding all the trays) that I purchased from a local restaurant supply store a few years back.

I first saw the idea of using a backing rack in one of the last issues of Better Homes & Gardens Scrapbooks Etc magazine. They had set one up in a common area for people to hold projects in-progress. I loved the idea and was able to locate one locally and have it delivered to my house.

AE_UnfinishedTraysLabels3

When Katie and I started talking about tackling my unfinished projects in 2014 I knew I wanted to utilize these trays in a more intentional way. They’ve been holding projects and other miscellaneous stuff for the last couple of years with no specific purpose other than storage.

AE_UnfinishedTraysLabels2

On Thursday we went through all the trays and removed all the random stuff and then assigned a tray to each of my unfinished albums. These trays are 19 inches wide x 26 inches long. We labeled each tray with the project name.

What I love about the trays is that I can simply pull one out and bring it to my work table (or down to the dining room if I wanted to work there) and then just put everything back on the tray to store it away until the next time I’m able to work on it. The trays rock.

Luckily for me most of the stuff for each project (photos, stuff collected while traveling, albums, some products, etc) was all already together. Most of the time I came home from a trip and put everything into a bag and then put it in a pile somewhere in the office. Ah, piles.

Here’s what you’ll find on each tray at this time:

AE_ItalySupplies2010

ITALY 2010 | This is the only trip where all the photos are already printed. A couple years ago I had Katie go through all the photos from this trip (she came on this trip with us) and organize them into envelopes based on themes (vs. a chronological timeline of our adventures). I’m considering putting this trip into a Project Life album because of the sheer number of photos that are all already printed 4×6 and that I didn’t start any sort of Scrapbook On The Road album in advance.

AE_ItalySupplies

ITALY 2011 | This was my first Scrapmap adventure and I did great collecting stuff along the way. I have Instax photos but no other photos printed yet. This album has a kit to go along with it (the one I brought for the people who came on the trip) so I’ll likely be using those supplies to bring the album together.

AE_DisneylandSupplies

DISNEYLAND 2012 | You can read my recent post about starting the process for this album here.

AE_IrelandSupplies

IRELAND 2012 | My second travel adventure with Scrapmap. I actually did a bit more scrapbooking while we were traveling on this trip, but still nothing near done with no photos printed.

AE_ParisSupplies

PARIS 2012 | For Paris I took along my own little set of supplies (including my Epson printer) but ended up doing very little (which I was totally fine with). No photos printed yet except for the Instax images. Inside the bigger bag were the supplies I brought along with me. Inside the album are all the pieces of paper and such I picked up along the way.

AE_ChinaSupplies

CHINA 2013 | Again, lots of stuff collected on the way. No photos printed. I can’t wait to work with the photos from this trip.

The only one from my list that’s missing is our family trip to Maui in 2010. I need to go back and take a look at what photos I have from that trip and figure out how I want to tackle it. It’s the only one that I don’t have anything from – no plane tickets, notes, etc.

AE_UnfinishedTrays_List

As we were getting each project on it’s own tray we made a couple of assessments:

  1. Did I have a format already in place/what album was I planning to use?
  2. Did I have any photos printed?

This was really more for my general information. Most already have albums that go along with them and I’m planning to continue using what I started with for each of those trips.

As I write this up today I actually feel really excited about tackling these projects. Having a plan in place and some time set aside feels good.

NEXT STEPS

After your figure out your own list of projects you’d like to finish this year the next question will be which one to tackle first. I’m planning to do mine one at a time vs. batching my steps such as printing all the photos for all the projects at one time which would be something I’d consider if I didn’t print at home.

Next week I’m going to decide which project to begin. Most likely I’ll start with whichever one I feel most excited about on Thursday (the day I’ve set aside to work on these projects) and go from there!

Ready, set, go!

Comments

  • 1.
    Michelle t. said…

    Sounds like a great plan and you’ll get a lot accomplished. Good luck with it. Michelle t

  • 2.
    Pink Ronnie said…

    Love this Ali! I am on a similar mission myself this year.
    Let’s do this. :)
    Ronnie xo

  • 3.
    Alanna N said…

    Wow. Now that’s a plan that’ll work. Can’t wait to see your progress as the year continues – I’m excited for you! I love the baking rack as well, wish I had some use for one…

  • 4.
    P.J. said…

    Great idea. I’d been planning to use my “go-to” crops in 2014 as catchup time. I don’t have to haul all my supplies to the crop, just what I’ll be using for the one project. I tried this as the last big crop I attended with just my zoo photos. It worked marvelous. Glad I’m on the right track.

    Wish I had room for a baker’s rack.

  • 5.
    Brooke said…

    So loved reading this as I have my OLW stuff out in front of me. I too have many unfinished projects I want to complete this year. I’m working on them in batches to hopefully gently move forward on them step by step without forgetting too much info.

    I recently made the discovery that I waste so much time planning. Adjustments made I now plan hardly at all. Bringing it back in small bits where needed. Always love reading your posts!

  • 6.
    audra said…

    You’ve inspired me, big thanks:)

  • 7.
    Maureen said…

    This is one of my goals for 2014 too! I have started attending once a month all day crops and for each, I am pulling together things for those unfinished projects and thats what I take to work on. Pulling it all together ahead of time works so well in that the only things I have to take to the crop are the items for that project and when the crop is done, there is a great sense of accomplishment in having completed or come close to completing that project. I store all of my projects in individual 12×12 iris containers so all I have to do is grab the container, a couple of journaling pens and my ATG and off I go!

  • 8.
    Alida said…

    I can see how this task could feel overwhelming, but with a great plan it actually looks do-able. My plan is to do one backdated PL album a year (along with a current one), to get all those photo’s off my hard drive. Sometimes enjoy this project more than my current album as I can have a good trip down memory lane as I work on it. Have fun!

  • 9.
    kybarb said…

    This post came at the perfect time for me! As I was working on my prompts for OLW I made a list of the projects I have started and want to finish this year. Recently, I was inspired by Stacy Julian’s class about people to change the focus of an album I’ve been struggling with which has got me started working on the album again. Also I have some projects started with supplies (photos,etc) stored in either Cropper Hopper plastic sleeves or clear plastic 12×12 boxes with lids. Both have been great for keeping stuff together. Some of these projects are trips from years ago that I pulled out of old sticky page albums:)

  • 10.
    Beatriz Pb. said…

    Ohh Ali, it’s a great and inspiring post. You’ve given a great idea about my unfinish proyects and all minialbum without premiering. But first I have to print the photos :-) . list rght now, out piles!!!

    thanks so much

    Beatriz Peñas

  • 11.
    Jenny A said…

    Love this Ali! This is just what I needed. I have so many piles of “stuff” from all our family trips that I keep putting aside because it overwhelms me. Love the idea of doing a Project Life album due to the overwhelming number of photos that have been printed. Can’t wait to see your progression with this.

  • 12.
    Lisa W. said…

    OH I’m exhausted just reading this post…lol BECAUSE I have too have these “staches” all over my scraproom. May I GET the energy and organization like you did to accomplish this. Thanks for another great post Ali!!!!!! Your inspiration is always the best!

  • 13.
    Susan said…

    Inspiring! I have a couple albums I need to finish. I’m a digital scrapbooker so my plan is a bit different but I still need a plan. Thanks for the motivational boost.

  • 14.
    Paula said…

    I’ve really enjoyed this post. This line: “Be realistic with yourself and your time and your motivation.” I am going to internalize it and also use it for my One Little Word Feb action prompt…I love when reading your blog just blends so well with your OLW class. I have all my many unscrapped vacations together and all my vacation supplies / holiday supplies together. My vacations tend to all be “beachy” (and often to the same resort in Sanibel, or “holiday-ish” (Disney at Christmas,etc.) Problem is they are ALL lumped into a huge supply bin and everything is just running together. You have given me the motivation today to sort sort sort – basically that if I sort what I had already considered “sorted” into more defined segments, it becomes alot more do-able to get started scrapping. Thanks :)

  • 15.
    coffeebreakjackie said…

    Yea Ali! I am so glad you have these too!I have to thank you for this post! and for being real. Hope you make progress.

  • 16.
    Stacy said…

    Awesome post. My favorite take-away was setting up the block of time to focus on this task….I am über organized regarding my unfinished projects but I can always find the time to work on something newer, more fresh. I just need to come to terms with the realization that these projects won’t finish themselves!

  • 17.
    Katie B said…

    This weekend I was trying to get the studioffice organized a bit so I had a good working system of stamps, die cutting and papers. While going through the piles I found numerous pages that never made it into books. My 11 y.o. son and I worked to get that stuff organized and we identified all the pages that needed to be created to make the books complete. My goal this year is to get those holes filled.
    So many great tips – especially don’t make planning your project make your project your project. Good advice for me.

  • 18.
    Sherry Eckblad said…

    I think we have the same mission this year Ali. I have made a list of all my unfinished projects and then went through and decided which ones I had to do and which I could walk away from. The hardest one for me was my nieces Dance mini album I was making. I love the album I made from scratch, the papers, but hated the photos due to quality issues with them and I hated the embellishments. I decided NOT to stress about it and decided not to make the album. The other big thing I did was take all those 1000′s of photos that have been waiting for me to scrapbook them and I put them all in 12×12 binders PL style by year starting from when my parents where young. I am working on them backwards from now and am currently on 1985.
    Next I have several mini albums that are in the works and about 10 classes that I took online but never finished. Hoping to keep motivated to do this all year. So MOTIVATE away Ali.

  • 19.
    Katie Chapman said…

    You are an inspiration as always Ali! Great post! Love the trays!!

  • 20.
    Karen C said…

    I thrive when I block schedule! I know this and yet sometimes when life gets sticky I let it slip and then it takes a little while but I start to notice I’m floundering around. I’ve just started this month to get back in my block groove again and it feels good. I hope it works for you too.

    My problem with unfinished projects is I spend too much time setting up the system of storing them. (In a way that’s planning, huh) I don’t want to store them I just want to do them. You’ve made me realize I need the block of time to be specifically doing the unfinished projects.

    But my main goal for this year is scanning the most important pre-digital photos. Not all. As I get older I realize I don’t need or want everything and that makes it a much more manageable task. And again your post has made me realize I need to break this down and have a specific block for it.

    Great post! Good luck with your projects!

  • 21.
    kelsey said…

    This has been the post I have been waiting for all year! You mentioned it end of last year/beginning of this year, and then….nothing! Until now. Just days before you mentioned it, I had set this as a goal for this year. The first project I wanted to finish was DD 2013. I am on day 16 (half way there!). But after that I didn’t have a plan…until today. Thanks so much for sharing your plan. And please keep us posted on your progress.

  • 22.
    Mary in IL said…

    I SO need (and want) to do this! Thanks for the inspiration.

  • 23.
    Laura said…

    I’m in finish-things-up mode this year, too. Love the baker’s rack idea with the trays. I try to do that on a smaller scale with Iris cases (for 12×12 or Project Life) or small containers (for a minibook) where I can keep all the supplies together.

  • 24.
    Nan C. said…

    Simply love this! Inspiring…

  • 25.
    amy t schubert said…

    Thank you so much for this post! I have a ton of half-way finished memory keeping projects too and this post forced me to write them down and make a plan :)

    xo

    You’re the best!

  • 26.
    Judi said…

    I so need to tackle my unfinished projects too. I might make this one of my actions for OLW — thanks for the push to make this happen.

  • 27.
    Michellejeanne said…

    You are in my head Ali!

    Of course my best friend and my sister will laugh at me because finishing my travel albums has been on my list for years, but it really is so much easier to sit down and finish a few ‘recent” pages when I have a little time. And any time I have in the car on trip to sketch out/plan pages is usually spent reading out loud or talking – so I don’t feel bad.

    However, this year my OLW is Clear, and that includes clearing out those bags of ephemera and travel books etc. from the piles semi-hidden next to my scrap desk (see? totally in my head) and get these things from hanging over my head!

    My plan: work on the shorter albums first when I have time at my scrap desk, because progress is exciting. Then, bring my computer and travel journal with to my daughters 2 hours volleyball practices, stay (instead of driving back and forth and cleaning or doing laundry), and edit/sketch photos of some larger, unfinished projects. Volleyball only lasts for another month so it is reasonable!

    My list:
    Because of You album (CKC 4 years ago – half finished, pages sketched out)

    Boston 2010 – just me for a conference, sightseeing. quick and fun!

    Hawaii 2006 – Maui (Oahu finished). My 8 year old was 18 months!

    Omaha Zoo 2013

    Yellowstone 2003 – 2/3rds finished, only two kids! whoa.

    2012 – Canada/Maine

    2011 – Iowa to Crater lake (Snowy Mtn. Pass, packing and evacuating a flooding campsite in the middle of the night, Salt Lake swimming, Crater Lake, Redwoods, Mt. St. Helens, Drive through Glacier in one day, Devils/Tower/Rushmore)

    2008 Mesa Verde-Arches-Canyonlands-Black Canyon camp trip. Easy to do in sections

    2008 New York (nephews) Wedding – flower girls, lots of sightseeing. sections!

    St. Louis Spring Break 2012 – zoo, museum, picnic, art park. whoa.

    Fairy Album (we routinely point out fairy clearings, doors, amphitheaters when hiking – I think I just need to do this WITH my girls, and maybe make each a small album instead of one larger album.

    • ….
      Michellejeanne said…

      and… I have let go of several half finished DD’s and a Thankful album. As much as I LOVE them, I did what I did, and I am going to be happy I have what I have :) .

  • 28.
    JOYCE said…

    Love the baking rack idea, wish I had room for that. I would love to get more organized.

    • ….
      Michellejeanne said…

      me too Joyce! However, if I can get through my list this year, I won’t need it. For a moment I thought it might be a good idea for my husband and his various model projects, and then we could share it, but … we have models everywhere as it is!

  • 29.
    Mel said…

    Hey, so I’m not the only one with unfinished projects! :) I still have a gratitude mini book to finish, and I never did get the first 31 Things class content into an album. Those two are the first that come to mind. Thanks for this post, Ali! I’m inspired to get busy.

  • 30.
    Queen Mary said…

    Excellent idea Ali — setting aside the time on your calendar! Like you, my things are kinda, sorta organized by album. Now, if I could only get a job where 3 hrs on Thursday doing scrapbooking counted as work! :) This may be the kickstart I need though to package up albums for crops instead of discrete 3D projects, which is what I have been doing. I’ll be looking forward to your progress with Thursday mornings! Do keep us posted!

  • 31.
    Amy in PDX said…

    Thank you so much for sharing your strategies for completing these projects. It’s very inspiring! My husband of 20 years and I separated a year ago and I’ve completely stopped scrapbooking. I have studio shelves filled with unfinished albums, but haven’t been in a place where I felt motivated (or emotionally prepared) to work on them. I need to work on getting back to them–a healthy part of making peace with the past. I appreciate you sharing your process.

  • 32.
    Cynthia H said…

    Love this, especially step 4. Thanks for sharing so many details of your current progress!

  • 33.
    Leslee Cotterell-Barrow said…

    I get stuck at getting the photos printed! And how one figures out what sure to print. What photos to enlarge. I have a Disney adventure, 2 Hawaii trips and 1 Alaskan cruise/ tour. Any suggestions?

    • ….
      Stacy said…

      I have a process for this! I first make sure all my photos are in one folder on my computer. Next, I delete ant that are blurry or just bad shots. I delete duplicates as well. Then I print the whole thing out – cheaply, like when Walgreens has a sale. I then group like with like (for trip albums, I break them down into days first) and start thinking about pages. I might have a layout based on a theme or one event, it’s up to you. I sketch the layout and the title and then make a note on the back of each photo with a post it – to keep as is or to change it (enlarge, reduce, convert to b&w, etc). That way, I can do all my conversions at once and have the complete album ready to scrap when I’m ready.

  • 34.
    Amanda A said…

    I too have many years worth of trips to document. I started working on a snap album for my trip to Memphis but then the gal I went with decided she didn’t want to be friends anymore and it took the wind out of my sails. I’m on a spending freeze for a few months so I’m forcing myself to use up products. I also have next to no pictures printed for most of my trips. I take A LOT of photos on trips.

  • 35.
    Jen D said…

    Love that baker’s rack for unfinished projects. I have so many unfinished projects that I want to tackle & just don’t know where to begin. Thank you for the inspiration! I know this year I will get some (not all) done. Trying to be realistic. =)

  • 36.
    DEE said…

    I’m on this journey with you this year! Your progress is going to keep me on track, so please keep us updated! My oldest turned 18 and there’s nothing like seeing your child leave the house for college to make you get the MOST IMPORTANT trips to that child finished!!!

  • 37.
    Christine said…

    Great post Ali. I also have lots of UFOs. I am in the process of a major overhaul of my craft room. I recently bought the Varde from Ikea. I love this cabinet it makes a great work station. Now I am off to make my list. Thanks for the inspiration.

  • 38.
    Sally Stevenson said…

    Thanks Ali…you’ve most definitely encouraged me to move forward with less fear and guilt…thank Katie too she’s an awesome addition too!

  • 39.
    L Squared said…

    What a motivational post. Thank you for layin out your approach and assumptions. I find I most often fall trap to planning more than doing.

  • 40.
    Mary Beth McCormack said…

    This works! I do a similar version with sewing/quilting projects Everything stays in the box until the project is 100% done, labeled and delivered. I get so much more done this way. And the baker’s rack is really impressive! Enjoy!

  • 41.
    hannahk said…

    Love how visible the ‘to finish’ list is with the use of trays.

  • 42.
    linda marie said…

    I’ve commented before on that baker’s rack…oh boy, do I love that :) and yes, so understand the too much time planning the projects/procrastination rather than the doing.
    This inspires me to 1)sort my projects in separate containers (would like to find something similar to those trays), 2)take photos of each container and post them where I see them…love your tray photos, to me that’s motivating to look at those 3) set aside time twice a month to finish 2013 projects.
    Thanks for sharing Ali…look forward to seeing the finished projects :)

  • 43.
    Carol said…

    Sweet idea – you are very motivating!

  • 44.
    Doreene said…

    I stopped doing the “Grandkids” album when my husband was killed in 2010-it was just too painful. This is the inspiration I needed to get back at it. It’s time to dig out the pictures and half finished pages and get it all together for them to enjoy sometime in the future. Thank You, Ali

  • 45.
    HelenH said…

    Looking forward to this series. I’m tacking “school of life” for my 2 boys. My challenge is culling, then creating! Glad to have support and inspiration during the year.

  • 46.
    Julie A said…

    LOVE LOVE LOVE the baker’s rack! Thanks for the inspiration!

  • 47.
    C.Robin said…

    I am trying to finish my project to, the rack is a great idea.Thanks

  • 48.
    Karen said…

    I love the baking rack idea but I just don’t the room. Instead, I put everything I need for a particular album in a clear plastic box with a lid (I catch these on sale at Michael’s whenever I can). I have a chart that I created in Excel with places to fill in: photos, dates, memorabilia, journaling, comments, etc. that I attach to the outside. I label with my label maker the name of the album and/or time period. This way I have a cheat sheet that I can use to refresh my memory. The box has a locking hinged lid and handles so I can take it with me to another room or to a crop outside my house (or even in my card as I wait for my kid).

  • 49.
    CJ said…

    THANK YOU Ali for the inspiration. I have some things I need to work on, and you’ve helped me to realise that I need to be organised about it. I am so looking forward to your posts about your progress. And I’m going to set aside some time each week for my projects too. That way they will get done, even if it takes a while.

  • 50.
    Nancy said…

    Thank you for the inspiration Ali. My OLW this year is “finish”, so this is just the kick I needed today to help me focus yet again on finishing what I have started so I can enjoy what I create instead of stressing about what is waiting for me to tackle. I love how you keep things together that you will use together. I have some big trays that I am going to use in the same way. By stacking my projects from highest to lowest priority, I will know exactly where to start when I have time to craft. I look forward to reading about your progress and hopefully sharing mine!

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